Executive Assistant (with Software Industry Exposure)

We're looking for a highly organized and proactive Executive Assistant to directly support our CXO at ITQuarks. As we continue to scale rapidly across AI, optimization, and custom software, you'll play a key role in keeping operations focused, priorities aligned, and the CXO's time optimized for strategy and growth.

This role is ideal for someone who thrives in fast-paced environments, loves problem-solving, and has experience working in or around software or tech teams.

Responsibilities

• Manage CXO's calendar, meetings, and priorities to maximize executive efficiency
• Act as liaison between CXO and internal/external stakeholders
• Support day-to-day operations and company-wide task coordination
• Own administrative workflows including HR documentation, internal processes, and follow-ups
• Prepare presentations, reports, and proposals as needed
• Track and maintain visibility on KPIs, project timelines, and execution risks
• Assist in talent acquisition, onboarding, and internal communications
• Handle confidential information with discretion
• Keep the CEO focused on high-leverage work by filtering distractions and resolving blockers independently

What We Offer

• A front-row seat to ITQuarks' expansion into AI and deep tech
• Exposure to strategic decision-making and cross-functional execution
• Autonomy, flexibility, and a growth-driven environment
• Competitive salary and performance-based bonuses
• The opportunity to shape how operations scale at a company solving hard problems

• 2+ years experience as Executive Assistant, Chief of Staff, or Operations Coordinator
• Background or familiarity with the software industry or fast-moving tech environments
• Excellent communication skills in English (written and verbal)
• Exceptional organizational skills and a proactive mindset
• Strong sense of accountability and high trustworthiness
• Comfortable with tools like Google Workspace, Slack, Trello/Notion, Zoom
• Bonus: understanding of project/product life cycles, recruitment, or team workflows in software companies